Position Approval Process

For all positions in Academic Units (Faculty or Staff) and Administrative Units reporting to the Provost:

• The Dean will complete the Position Action Form found under Hiring Policies and Guidelines on facultyaffairs.kennesaw.edu and send to Margarita Almeda, Director, Academic Finance and Analysis
  
  
• AVP will collect all forms and review with the Provost who will ultimately approve or deny the positions
  
  
• AVP will communicate back to the hiring manager to move forward 

  • For faculty positions, the hiring manager will complete the Job Opening Request form and submit to facultysearches@kennesaw.edu.  Faculty Affairs will create the posting and send through the approval process

  • For staff positions, once approved by the Provost, the below process should be used

 

For all positions in Academic Units and Staff positions in Administrative Units (that have completed the above process with the Provost):

All staff posting requests will be reviewed by the respective cabinet member or his/her designee to validate approval of the posting.
See the process steps below.  Note: the steps/comments that are bold and italicized are in addition to the current process. 

• Hiring manager enters request in OneUSG Manager Self Service using the “Create Job Opening Tile” including the mandatory completion of the section on the Job Details tab titled “JUSTIFICATION Statement”, which should include how long the position has been vacant, the anticipated salary of the new incumbent, and a brief explanation of why it is important to fill/refill the role
  
  
• Request is reviewed by HR for accuracy
  
  
• Position is reviewed and approved by the Hiring Manager’s direct supervisor
  
  
• Once approved by the direct supervisor, the posting request routes to the departmental Business Manager for approval
  
  
• Once approved by the departmental Business Manager, the posting request routes to the Budget Office in Fiscal Affairs to ensure there is funding in the salary line
  
  
• When the Budget Office has confirmed there is appropriate funding in the line, the request will route to the Cabinet member (or his/her designee) for review and approval
  
  
• Once approved by Cabinet member/designee, the request routes to HR for final approval and posting

For additional resources about preparing a position for posting and requesting a job opening, please click here.

If you have any questions, please contact Human Resources at hr@kennesaw.edu or 470-578-6030.