Comp to Overtime Transition
When will compensatory time balances be paid?
All compensatory time balances on record, as of the pay ending May 29, 2021, will be paid on the June 18, 2021 bi-weekly pay.
Why are we changing from compensatory time to overtime hours?
Transitioning to overtime hours allows managers to monitor budgetary impacts in real-time thus reducing unexpected impacts at the end of the fiscal year. The process is also expected to decrease administrative burden and provide a financial benefit to all employees asked to work extra hours during peak seasons.
Why is the effective date May 30, 2021 if this is a Fiscal Year 2022 change?
Due to the USG requirement for timing of compensatory time payouts, the FY effective date for compensatory time runs June – May instead of July – June.
What does it mean when you say, “physically works more than 40 hours in the pay week”?
Overtime (at the time and a half rate) is calculated on any hours physically worked beyond 40 hours in a given week. Holiday, vacation, sick, and other Paid Time Off (PTO) is not considered time “physically” worked. Any additional hours over 40 per week that consist of leave time will be paid at the additional straight rate.
What is the official pay week for KSU?
The official pay week runs 12:00 am on Sunday through 11:59 pm on Saturday.
As a manager, can I manage my department’s own comp time balances?
No, departments are not permitted to manage their own comp time calculations and/or balances outside of OneUSG.
When is overtime permissible?
Overtime is only permitted with the approval of your manager.
What should I do if I have concerns about how my manager is handling my overtime/workload?
If you have concerns with your manager, consult with your next level manager. If further intervention is needed, escalate to your HR Business Partner.
Will my overtime pay be taxed differently than my regular pay?
No, taxes on overtime are no different than taxes on regular wages. Federal and state taxes are calculated on the combined total of overtime and regular wages, therefore, if overtime increases the wages, additional tax withholding can be expected. Depending on where your current income falls within the IRS tax tables, an increase in the total gross wages could result in an employee moving to a higher tax bracket for the specified pay period in which the extra earnings were applied.
Why is it important that I record my time?
Recording time is a requirement of the Fair Labor Standards Act (FLSA).
Why is it important that my manager approve my time?The manager should approve time to validate that I received pre-approval and affirm extra hours worked.
Who do I contact if I have questions about this transition?
If you have questions about this transition, please contact your HR Business Partner who may coordinate with other HR or Payroll resources to assist you.